Register in States Where You Need To Collect Sales Tax

Now that you’ve determined where you have nexus, and therefore have a sales tax obligation, the next step is registering in those states. Each state is going to be a little different (bummer, we know), but the following list we put together will help you prepare for most states. (For the more complex states, check out their state’s site for specific instructions.)

STEP 1:
Prepare

This process will take roughly thirty minutes. Before you hunker down to get started, check off the list below to make sure you’ve got everything you need.

Before starting, you’ll need to know:

  • The type of business you are. (Are you a sole proprietorship, LLC, Corporation, etc?)
  • Your Federal Employer Identification Number of Social Security Number
  • Your business’s legal name, mailing address, phone number, NAICS code (Uncertain? Look here.), and SICS code (This can help!).
  • The contact information for your partners, corporate officers, and managing members or officials.
  • Your budget for permit registration. Fees vary from state-to-state, but you’ll usually be safe if you budget $40 per state for both the state and local registrations.
  • Your driver’s license number.
  • The name and address of your business’s bank.
  • The approximate annual sales numbers for each state.
  • Contact information for your bookkeeper. (You’ll put your own contact information if you do your own bookkeeping.)
  • Where you have a physical presence in each state (for FBA sellers, this is the warehouse location which you can look up here!)

The above list should get you through most sales tax permit registrations. Noticed something we missed? Let us know!

STEP 2:
Get Crankin’ (15-30 minutes/state)

With the prep work out of the way, it’s time to get your registration on! Expect this process to take 15-30 minutes per state.

To get started, visit the business registration page for each state you need to register in (links below!). 

›› Arizona

›› California

›› Connecticut

›› Florida

›› Indiana

›› Kansas

›› Kentucky

›› Maryland

›› Nevada

›› New Jersey

›› Pennsylvania

›› South Carolina

›› Tennessee

›› Texas

›› Virginia

›› Washington

›› Wisconsin

STEP 3: Stay Organized!

Help out your future-self. As you complete registrations for each state, capture the information listed below to save yourself from hassle later on. You can make a copy of this spreadsheet to get you started.

Make sure to keep track of:

›› Which states you’ve registered in

›› Permit/registration numbers

›› Registration expiration dates

›› Filing frequency

›› Date returns are due on (if you’re filing returns manually and not using a sales tax automation platform like Taxify)

Now you can rest easy! After you’ve completed these steps, you’re ready to set-up Amazon to collect sales tax.

Disclaimer: While we know an awful lot about sales tax, we’re not CPAs. To get in-depth advice for your business, check with your CPA, bookkeeper, or attorney after reading this guide to get advice about your specific situation.

Related Resources

Sales Tax Basics by State

 

Read this guide to learn about the basics of sales tax permits and how you can get started registering for them.

 

Overview of Sales Tax Permit for Online Sellers

 

It’s not always easy to understand sales tax.  This is why Taxify created the sales tax guide specific to Amazon sellers.

FBA Warehouse Locations Cheat Sheet

 

If you’re using Fulfillment by Amazon (FBA) you need this cheat sheet. Knowing exactly where your products are stored and shipped helps you stay compliant and avoid surprises.